Can I See Who Accessed My Google Drive

Google Docs is a bang-up tool for collaboration as it allows multiple people to edit and work on a single document at the same time, without losing rails of who'south doing what.

If you or your organization uses Google Docs, knowing who on the squad viewed what document and when can be useful information. From ensuring everyone read a draft, terms and conditions, your latest submission, policies and procedures, or some other important document, beingness able to run into who did what and when is essential.

Until recently, you couldn't encounter who viewed your Google Docs. You could run across who edited it, but non who only read information technology. If they didn't save, edit or leave a comment, you had no idea if a detail person read the latest version of a document at all.

Also, since you can share Google Docs with read-only permissions, you tin share the document with some people with the intent that they review the document only not make any changes.

Current versions of Google Docs allow you to configure settings and then you tin see who viewed your Google Docs. Permit's take a look at how you can practice this yourself.

The G Suite Action Monitor

G Suite is typically used past organizations in which collaboration is essential.  If you use 1000 Suite to collaborate with others regularly, y'all can use the Activity Monitor to see the view history of whatsoever Google Docs file.

Follow these steps to do and then:

1. Open up a Google Canvass file

   

2. Click on the upward trending arrow icon in the upper right, or get to the Tools pull-down menu

   

3. Open the Activity dashboard

   

4. Click on the All viewers for your organization tab

   

This procedure will enable you to track views in the document, including the date and time of the last view for each viewer.

If you don't see the Activeness Monitor choice in your Google Physician information technology likely ways yous're logged into the free version of Google Docs, or a personal business relationship, rather than a Thousand Suite version.

Viewers and Comments Trends

In add-on to seeing who viewed your Google Docs, the Activity Monitor also enables y'all to encounter trends on when people viewed or commented on your document.

Viewers Trend: Shows you lot a bar chart of the number of unique viewers over whatsoever bridge of fourth dimension you cull from 7 days to all time.

Comments Trend: Shows you bar charts of the comment trend over any span of time from 7 days to all time.

Plow Off View History in Google Docs

If for whatever reason you want to turn a document's view history off, you can do that as well by post-obit these quick steps:

1. Open the Google Sheet

   

2. Click on the upwards trending arrow in the upper correct side of your doc or get to Tools from the pull-down menu

   

3. Open theActivity dashboard

   

4. Select Privacy settings.

   

5. Nether Document Setting, toggle Show my view history for this document to off.

   

This option is also available in the personal or costless version of Google Docs. If you're working on a document merely don't desire your collaborators to know until you lot're ready to share your last revisions, you can turn off your view history.

Offset by opening Google Sheets, and clicking on Settings.

The Settings carte allows you to turn off your view history with the "Activeness Dashboard" settings.  Once you lot've toggled this to the "off" position, click OK to save changes.

How to Meet Who Made Changes to Your Google Doc

Version control is very of import, especially if y'all work in a regulated industry. Version control is something Google Docs has washed well for a while. Docs will evidence who has edited a document, saved, or shared it.  This really works not only with G Suite, but with personal Google Docs, too.

If you're interested in version command or desire to make sure nobody has made changes they shouldn't without locking the file down, you can discover out past following these steps:

1. Open a Google Canvass you want to track.

   

2. Select File and Version History

   

3. Select See Version History

   

A window should announced on the right of your screen showing every save and edit for the document in question.

Inside that window, you lot should too take the option to view the previous version of the document before the edits were made.

This is essential for version control as yous have an inspect trail of what changes were made, when they were made, and by whom. It is also useful if you made some changes, sleep on it, change your mind, and desire to ringlet them back.

How to Encounter Who Has Shared Your Google Dr.

You can as well encounter who has shared your Google Doc and when. Y'all can also meet the sharing settings then you tin better command access to your document.

1. Go to "bulldoze.google.com"

   

2. Click on "MyDrive" on the left

   

3. Click the small "i" button on the upper correct corner

   

4. Click Activity

   

5. Either click on each file or binder individually or review the curlicue bar to the right of the screen. This will show you who has shared your doc.

   

You lot can also cheque from within the document past selecting Share. The names of individuals will appear in the popup window. If there are multiple people, select a proper name and the list of all names will appear.

Final Thoughts

Your power to make up one's mind who has viewed, shared, and edited your documents is express if yous practise non have admission to a K Suite account; nonetheless, there are nevertheless ways to get some bones data.

By following the steps provided in this guide, you can quickly and hands see who has viewed, edited, are changed your Google Docs document in any way. Practice yous have whatsoever questions, experience, or tips related to seeing activity on your google docs? Leave a annotate in the section below.

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Source: https://www.alphr.com/see-who-viewed-google-doc/

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